Sixth Global Meeting FAQs
Where will the Sixth Global Meeting be held?
The meeting will be held in Chania, Greece on the island of Crete at the Avra Imperial Hotel.
I am not a member of the Alliance. Can I still come to the Global Meeting?
Yes, you can and we would love to see you there. We believe that the program we have lined up will be of great benefit to all road safety NGOs and stakeholders, not just Alliance members. There are certain benefits that are open to members only, including the opportunity to present a poster and enter the photo exhibition.
Registration and payments
Can I transfer my registration to a colleague?
No, the registration is personal and cannot be transferred.
I don’t have a credit card. How can I pay the registration fee?
If you do not have a credit card, please contact firstname.lastname@example.org to arrange a wire transfer. Please note that your bank may charge a fee for this transaction.
What is included in my registration fee?
- Access to all sessions at the Sixth Global Meeting
- Access to all workshops
- Access to the High-Level Symposium
- Opportunity to sign up for one- and two-day training sessions, which will be held before the Global Meeting (priority to members)
I registered for the Global Meeting but now I can’t go. Can I get my registration fee refunded?
Unfortunately, the registration fee is nonrefundable.
Travel and accommodation
How do I get to Chania, Greece?
You will book your own travel. We recommend that you book early to ensure the best price. Don’t wait till last minute where prices tend to go up. The nearest airport is Chania (airport code CHQ). There is another international airport, Heraklion, on Crete but this is a two and a half hour drive from the hotel.
How do I get from the airport to the hotel and back?
It is easy to find a taxi at the airport, that can take you to the AVRA Imperial Hotel. The transfer is at your own arrangement and cost.
What is the situation with accommodation?
Member organisations can apply for three nights of accommodation, Unfortunately the application has closed. The remaining will have to pay themselves or share the room and pay the extra costs. The free accommodation will be from 11-14 April as that is when we have the High-Level Symposium and our General Assembly. Non-members will need to pay for their accommodation.
I have been notified that I will have free accommodation from the 11-14 April but I want to change the nights. Can I do that?
If you have been offered free accommodation, this is only for the dates specified (11-14 April). If you need additional nights, you will need to book these at your own expense. Please let us know if you will not use the free accommodation on any night so that we can reallocate it.
What if I am not eligible for free accommodation or I want to book extra nights?
We have negotiated a special rate with the hotel for the days of the conference. The rate is EUR 105 per night and includes breakfast and dinner. How to find available rooms:
- Go to https://avraimperial.reserve-online.net/
- Click on « Booking code » on the top right corner next to « availability search »
- Enter the booking code « GM2019 »
- Book your room from your date of check-in wanted to your date of check out.
I tried to book the hotel for the night of the 14 April but I can’t. Why is that?
Be aware the hotel is open from the 8th of April for check-in until the 14th of April for check-out. For any dates outside this week, please book at another hotel in Chania.
Do I need a visa for the Global Meeting?
You should check whether you need a visa to travel to Greece. If you require an entry visa, you must obtain it from the relevant consulate or diplomatic mission in your country of residence. Please note that requests for visas should be made well in advance of your departure for Greece. If you need an invitation letter for your visa application, the Alliance can provide this. Please email email@example.com to request a letter.
Training and workshops
There are two training sessions on 9 April. Can I attend both?
The training sessions on safe school zones and behavior change campaigning will run at the same time so you can only attend one of them. Please make sure you sign up before the deadline: 25 February 2019.
Poster and photo exhibitions
Do I need to submit my poster in advance?
You need to register that you are bringing a poster and a description by 25 February 2019. However, you can bring the poster with you when you attend the meeting.
How will I know if my poster has been approved for the poster exhibition?
There is no approval process for the poster exhibition, all members can bring one poster. You need to register that you are bringing a poster so that we can allocate you a space and include your poster in the catalog.
Do I need a base to hang my poster?
No, tape and structures for hanging the posters will be provided.
How will I know if my photo has been approved for the photo exhibition?
Photos will be assessed and selected by a panel. You will be notified if your photo has been selected for display.
I still have questions…
Please email firstname.lastname@example.org.